EVENT SUBMISSION FORM

TERMS & CONDITIONS:

• Permitees shall serve a secular, non-discriminatory purpose only. Permits shall not be granted to private religious institutions.
• Organization must have primary location within Hudson County.
• Events will only be accepted for possible approval by completing Submission Form.
• All potential events need a preliminary meeting with the Hudson County Division of Cultural & Heritage Affairs/ Tourism Development.
• All submissions will be reviewed by the Hudson County Division of Cultural & Heritage Affairs/ Tourism Development to determine that the event meets the criteria and is related to Cultural & Heritage Affairs and Tourism Development.
• The Division reserves the right to edit and/or modify event details.

DEADLINES

• Event Request Date must be submitted 60 days prior to exact event date.
• An Event that is deemed especially large or complex requires a 6-month advanced request with detailed information regarding the event due to the amount of preparation.

Organization Name *

First Name *

Last Name *

Email address *

Phone number

Type of Event *

Purpose of Event *

Event Title / Listing *

Event Venue / Location *

Event Date * +

Event Time *

Anticipated Attendance *

Estimated Budget *

Summary of Proposed Event *

ADDITIONAL EVENT INFORMATION

Entrance Fee? If yes, explain fee price and what will it go towards *

Event Manager Contact Information *

Set Up or Breakdown Dates:
Will you need assistance? *

Estimated Amount of Vehicles *

Food? If yes, provide description. *

Entertainment? If yes, provide description. *

Marketing Materials: Will you need assistance in creation? *

Please provide the County with any other relevant and necessary information regarding the event: *

Applicant should provide the following along with Event Submission Form:

• Non-Profit Documentation and/or Financial Statements (W9)
• Certificates of Insurance
• Hold Harmless Agreements
• Narrative Description of Event
• Sponsorship Information and Logos
• List of All Proposed Vendors *